Creating a PDF with Embedded Fonts for MS Word
Why is it important to embed fonts when creating a PDF?
“Embedding fonts” ensures that all of the font information used to make your document look the
way it does is stored in the PDF file. So, no matter what fonts a balloter (or reader) has on their
computer, they'll be able to see the file as you intended it to be seen. If you don't embed fonts,
Adobe AcrobatTM or an equivalent PDF creator will make its best guess at font substitution using
whatever fonts are available on the balloter’s computer. Substitution can result in significant
differences between your intended output and what the balloter observes (particularly with
symbol fonts), so it is best to have the fonts embedded.
How to Embed Fonts:
1. Within MS Word click File “Save As”
2. From the “ Save As Type” drop down menu choose “PDF”
3. Click on “Options”
4. Under “PDF Options” check off “ISO 19005-1 compliant (PDF/A)”
5. Click “OK” to create the PDF
6. Fonts are now embedded
Creating a PDF with Embedded Fonts for Frame Maker
Update your Adobe Printer
Right click on the printer
Select printer preferences
Make sure Rely on system fonts only; do not use document fonts in unchecked
Click on Edit
Make sure compatibility under file options is set to Acrobat 8
Select the Fonts folder and highlight all of the fonts listed under the “never embed” tab and select
“remove”
Finally…..”save as”
